EXECUTIVE AND ADMINISTRATIVE ASSISTANT
Executive & Administrative Assistant
Classification: Full Time
About Essie Justice Group:
Essie Justice Group (Essie) was founded in May of 2014 with a mission to harness the collective power of women with incarcerated loved ones to end mass incarceration’s harm to women.
We are building a large, bold policy advocacy network of predominantly Black and Latina women who have incarcerated loved ones across California in 2017. Today we live in an age of mass control. Patriarchy, racism, and punitive criminal justice policies have been devastating for women’s health, resources, and civic engagement, particularly for low-income women, women of color, and queer and trans women whose loved ones are caged and criminalized. 2.3 million people are incarcerated. 1 in 4 women and nearly 1 in 2 Black women has a family member in prison. In partnership with our formerly and currently incarcerated loved ones, we root ourselves in a gender analysis and a race justice analysis – working in solidarity with the Movement for Black Lives, the National Council for Incarcerated and Formerly Incarcerated Women and Girls, and a variety of coalitions aimed at bringing about a more compassionate future free of race and gender violence.
Central to how we do our work is the belief that those directly impacted by oppressive systems must lead our liberation movements. We dedicate ourselves to a 9-week Healing to Advocacy model, developed by Essie Justice Group in order to engage women as change agents. The Essie sisterhood grows through our nominations process, in which incarcerated women and incarcerated men nominate women they love to our program. Community members also nominate women and women self-nominate through our website. When women graduate from the 9-week program, they are invited into the “Essie sisterhood,” which serves as our mobilizable base. In 2017, we are building a strong infrastructure of staff and organizational leaders to grow and transform our base into an advocacy network that will serve as the statewide organizing apparatus through which we bring about decriminalization, decarceration, and an end to state-sponsored violence against women and communities of color. So far, we have run our Healing to Advocacy 9-week model five times by forming cohorts of 15 women each in two cities in the Bay Area. Approximately 50 women with incarcerated loved ones in the California Bay Area have graduated as Essie Sisters and many are now leaders within our organization as Essie Fellows. In 2017, women graduates (known as “Essie sisters”) will facilitate and run up to ten new cohorts across California in 2017.
Before applying, please read more about Essie Justice Group online. We highly encourage you to learn as much as possible about us in order to put your best and truest self forward in our community-driven hiring process. For more information about our program, here's a moving video created by our membership and recent articles in Essence and Huffington Post.
Please Note: Women with incarcerated loved ones, formerly incarcerated people, and those with direct experience with the criminal justice system are strongly encouraged to apply.
We seek an exceptional, values-aligned individual to add vital support as a member ofto our impassioned, loving, and driven team. The Executive & Administrative Assistant will work cross-functionally and be responsible for assisting with critical organization building tasks and coordination of daily logistics and stakeholder communication, with a particular focus on supporting the Founder & Executive Director. Essie Justice Group is in a critical growth period, developing the organizational infrastructure and operational excellence to achieve our ambitious programmatic goals of reaching thousands of women with incarcerated loved ones. In 2017, the successful candidate will fortify the organization through her dedication to making sure the day-to-day administrative tasks are taken care of efficiently and reliably. In doing so, the Executive and Administrative Assistant will manage multiple tasks daily to maintain administrative systems in the office, support the development function of the organization, and manage logistics for large scale events. She will manage and respond to email and phone inquiries from individuals and organizations seeking information about Essie Justice Group including letters from incarcerated people.
The successful candidate will enter into a collaborative, team-driven work environment. However, certain core responsibilities come with the expectation that they will be completed at an exceptional quality without need for additional team member support. These may include and are not limited to: scheduling, travel coordination, business correspondence, and ongoing clerical tasks of the organization.
Qualifications and Skills
2+ years of experience in professional office settings.
Experience maintaining a busy calendar with frequent changes, and coordinating complex travel schedules.
Experience with maintaining digital and hard-copy filing systems, data entry, and attending to office needs.
Experience and comfort with business correspondence and phone communication with constituents, partners, and other stakeholders to coordinate meetings and activities.
Enthusiasm for logistics and details for large-scale events and overnight convenings.
Communicates and manages up effectively.
Proficiency with Mac operating systems, Google Docs, Canva, Keynote, and MS Office Suite (especially Excel, Word and PowerPoint). Salesforce experience preferred.
Must be able and willing to travel occasionally.
A strong commitment to the mission, goals, and philosophy of Essie, and a demonstrated alignment with anti-mass incarceration, race justice, and gender justice causes.
Exceptionally hard worker. Ability to thrive in a fast-paced, focused, and small office environment where each staff person assumes multiple responsibilities while striving to achieve shared goals.
Impeccable ethics, highly developed decision-making skills and unfailingly trustworthy.
Anticipates needs and takes initiative to address them. Persists despite obstacles.
Detail oriented and exceptional follow-through.
Positive approach, can-do attitude, and a sense of humor.
Enjoys an “all-in,” start-up, non-traditional work culture.
Physical demands and work environment
The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the job’s essential functions. While performing the duties of this job, the employee is frequently required to sit for long periods while using a computer with keyboard, screen and mouse; talk and listen on a telephone and in person; read and write; apply logic and focus attention in the presence of distractions. Occasional requirements are to stand or walk for brief periods, travel by car and airplane, lift and/or move loads of up to 15 pounds.
This position is based at the Essie offices in Oakland, California. This is not a remote position. Please address well-written and thoughtful 1 – 2 page cover letter to the “Essie Hiring Committee” and submit along with a resume in one email with “Executive & Administrative Assistant Application - Your Name” in the subject line to email@example.com.
Essie Justice Group is an Equal Opportunity Employer!
Essie Justice Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Essie complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Essie values and specifically seeks applicants who are people with incarcerated loved ones, formerly incarcerated people, people of color, women, LGBT, and gender fluid people. If this is you, know your contributions and leadership are especially valuable at Essie. No background check will be conducted.